Productivity apps we love

When I decided to write some posts about Productivity this month the idea of a listicle type post of apps to help with your productivity seemed like an easy post to write but, the more I thought about it, and the more I researched current apps, the more complicated it got. There are plenty of “top 10 productivity apps” type posts out there so why bother?

Instead of creating a “these are the top apps you should use” type post I’m going to give you a list, in no particular order, of apps the iwantmyname team use and those that I personally use and love.

productivity apps

Productivity Apps the iwantmyname Team Loves

As a full remote team, with members across 3 different continents, these are the productivity apps that keep us connected and on track.

  • Basecamp - We started using Basecamp here at iwantmyname in May. Now instead of having conversations, calendars, to-dos, project information, due dates and team discussions scattered across several apps, it’s now all in one space. To do items can be quickly assigned to team members and once checked off the rest of the team can be informed. Project timelines are easy to see, and overall communication and productivity have improved. The pricing of USD 99/month seems steep at first glance, but that’s a flat fee no matter how many team members, teams, or projects you add. Basecamp apps: web, iOS, Android, Mac, and PC.
  • Slack - although Basecamp is our go-to for project and team communication and organisation, we use Slack as our company water cooler. You can set up channels for any or all of the team, but it also allows 1 to 1 conversation by text, audio or video including screen sharing. Slack has a free tier along with paid options depending on your team needs. Slack apps: web, iOS, Android, Mac, PC and Linux
  • G Suite - our team uses G Suite for documents, spreadsheets, polls, as well as for email. For USD 5/month per user, it includes 30GB of cloud storage per account. G Suite apps: web, iOS, Android
  • Zoom - the team uses Zoom for video meetings daily. As a fully remote team Zoom enables us to gather together on video for meetings. Free for up to 40-minute meetings the video and screen sharing options work well no matter where the meeting members are located. Zoom apps: web, iOS, Android, Mac, and PC

Productivity Apps That I Love

In addition to my full-time role at iwantmyname, I have a side gig business and a busy household. I’m always chasing to-do lists and deadlines.
  • Agenda - Agenda launched about a year ago, and it's quickly become my favourite productivity app. It's a note taking app, but it adds dates, can link to your calendar. In their own words, "Agenda is a date-focused note taking app for both planning and documenting your projects". I use it for everything from making grocery lists, household to-do lists, vacation checklists to taking notes during meetings, outlining blog posts, and more. Agenda apps: Mac, iOS only for now
  • Microsoft Office 365 - I have the Home Office 365 plan which is 9.99 USD/month for up to 6 users and devices. For that price, I get the full Microsoft Office suite (Word, Excel, Powerpoint, Outlook) as well as OneNote and OneDrive which has 1TB of online cloud storage per user. Microsoft Office 365 apps: web, iOS, Android, Mac and PC
  • Gmail - includes Google Calendar (which has reminders), Google Docs (documents, spreadsheets, slides), 15GB cloud storage for free but you can bump it up to 100GB for only 1.99 USD/month, photo backup. I use Gmail daily including the snooze feature. Snooze will allow you to schedule an email you've received to pop back up at the top of your inbox at a later time. I use it to remind myself to follow up on things that I don't want to bother putting into the calendar. Google Calendar allows you to create events with reminders for any future date - trust me, having a reminder that my plants need to be watered every 2 weeks is the only thing that keeps them alive! Gmail, Google Calendar, Google Drive (docs) apps: web, iOs, Android
  • Siri - While Siri can be useful to ask questions, what I use it most for is to take hands-free voice notes/memos and to set alarms and timers. Siri apps: iOS, Mac
    Not an Apple user? You can use Cortana, Alexa or Google Assistant to create voice memos, lists, set alarms, etc.